مساعد اداري ثاني

Administrative Assistant II

Region
Jeddah
Contract Type
Full Time
Closing Date
Monday, December 16, 2019

Job Requirements

Education Associate Diploma or equivalent. Work Experience: Minimum of two (2) years experience in related field. Knowledge: Administrative and clerical procedures and systems such as word processing , managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. Computer hardware and software Microsoft Office Suite (word,Excel,PowerPoint,Outlook). English Language skills: IELTS: 6, STEP: 75, or TOEFL: (PBT: 500) (IBT: 61)

Job Responsibilities

- Answer telephones and give information to callers, take messages , or transfer calls to appropriate individuals. - Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. - Act as a primary contact for those seeking to make appointments. - Manage and maintain executives' schedules. - Prepare invoices, reports , memos , letters , financial statements and other documents , using word processing , spreadsheet, database, or presentation software. - Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. - Open, sort, and distribute incoming correspondence, including faxes and email. - File and retrieve corporate documents, records, and reports. - Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. - Prepare responses to correspondence containing routine inquiries . - Complete forms in accordance with company procedures . - Make copies of correspondence and other printed material . - Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. - Prepare agendas and make arrangements for committee, board , and other meetings. - compose, type, and distribute meeting notes, routine correspondence, and reports. - Perform other job related duties as assigned .

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