Job Requirements

- Education: Diploma Degree – Essential - Work Experience: One (1) year of experience in an administrative related field – Preferred - English Language Level: Level – I – Essential

Job Responsibilities

- Provides daily administrative support to the department and photocopy service when necessary. - Delivers urgent correspondences within and outside the department, as well as records and tracks daily incoming and outgoing communication in the department. - Prepares weekly, monthly, quarterly, and annual data analysis reports as required. - Manages and maintains executive schedules and ensures that logistical arrangements are made for meetings and site visits, assists and welcomes visitors, arranges conference calls, and schedules meetings. - Acts as the primary contact of the department and ensures all calls, appointments, booked meetings, and inquiries are properly delegated or relayed to immediate personnel. - Enters and reviews data from source documents into prescribed computer databases, files, and forms, or re-enters data in verification format to detect errors. - Prepares backups of all data information, ensuring archival of the data entered, as well as locates and corrects data entry errors or reports them to supervisors. - Presents data in graphs and charts for the best utilization of the information. - Prepares requisitions for office supplies and equipment maintenance and follows up on requests. - Performs other job-related duties as required.