Education: Diploma Degree – Essential Work Experience: One (1) year of experience in an administrative related field – Preferred English Language: Level – I – Essential
Provides daily administrative support to the department, and photocopy service when necessary. Delivers urgent correspondences within and outside the department, as well as records and tracks daily incoming and out-going communication in the department. Prepares weekly, monthly, quarterly and annual data analysis reports as required. Manages and maintains executive schedules and ensures that logistical arrangements are made for meetings, site visits, assists and welcomes visitors, arranges conference calls, and schedules meetings. Acts as the primary contact of the department and ensures all calls, appointments, booked meetings, inquiries are properly delegated or relayed to immediate personnel. Enters and reviews data from source documents into prescribed computer database, files and forms, or re-enter data in verification format to detect errors. Prepares back-ups of all data information ensuring archival of the data entered, as well as locates and corrects data entry errors or reports them to supervisors. Presents data in graphs and charts for the best utilization of the information. Prepares requisition of office supplies, equipment maintenance and follows up requests. Performs other job-related duties as required.
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