Job Requirements

Education: Bachelor's Degree in Business Administration/Public Relations or related field or equivalent - Essential Work Experience: Minimum of five (5) years' experience in a related fields, out of five (5) years at least two (2) years should be in Supervisory experience- Essential Skills: - Strong organizational skills; - Pro-active and self-starter, flexible, seizing opportunit ies and originating action and actively influencing events. English Language Skills: Level- I- 65% Arabic Language Skills: Preferred Computer Skills Level: Level - II - Essential

Job Responsibilities

Principal Duties: • Supervises and ensures timely communication with local and international guest lecturers to arrange visas, travel, accommodation and transportation in conjunction with the visit. . Works closely with the Manager, Symposia/Conference and Senior Coordinator Academic Affairs to ensure that all related materials are available prior to the symposium/conference date. . Ensures that all printing materials (banners, posters, abstracts, programs, badges, certificates) are all complete proofread prior for final printing. . Ensures and coordinates advance notification/advertisement of symposia/conference through social media highlighting the call for abstracts and other promotional materials are made within the deadlines. . Ensures all symposia/conferences requirements with various departments like Audiovisual Services, Transportation, Public Relations & Media Affairs, Military Police Services, Information Technology Department, Housekeeping Department, Utilities and Maintenance, etc. are completed prior the deadline. . Assists the Manager Symposia/Conference other administrative related tasks. Reviews correspondence/invitation and conducts follow up for all local and international guest speakers to confirm attendance. . Coordinates and plans regarding the give-away items like bag. folders, and gifts during the awarding program for the guest speakers and delegates. . Assists and ensures that on-site set up or preparation is well organized during and after the symposium. Ensures the completeness of social events, catering. printing materials, delegate bags/folders, ticketing, booking hotels, and other needed services. . Reviews the prepared evaluation summary at the conclusion of the symposium. . Performs other job related duties as required.